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In compliance with Nevada State Legislation (NRS 394.449), any refunds for students at the Las Vegas, Nevada Extension Site will be paid to the to the person or entity who paid the tuition ore fees within 15 calendar days after the (a) date of cancellation by a student of his or her enrollment; (b) date of termination by the institution of the enrollment of a student; (c) last day of an authorized leave of absence if a student fails to return after the period of authorized absence; (d) last day of attendance of a student; or (e) whichever is applicable.
Please refer to the section on Tuition, Fees and Financial Aid for more information, or address specific questions to Student Financial Services.
Financial Information
Click on a link to be taken to the entry below.
Registration and Payment Options ^ TOP
Fall Semester:
Payment in full is due by August 2. If using the payment plan option, the first payment and payment plan enrollment fee are due by August 1.
Spring Semester:
Payment in full is due by December 15. If using the payment plan option, the first payment and payment plan enrollment fees are due by December 1.
Summer Semester:
Summer classes must be paid in full at the time of registration. If using the payment plan option, the first payment and payment plan enrollment fee are due by April 15 or May 15.
Payment may be made in cash, by check, credit card (MasterCard, Visa, American Express, or Discover), approved financial aid, approved scholarships, or a combination of these. If payment cannot be made in full, the Southeastern University payment plan (Tuition Management Systems) must be used to assist students in completing the financial registration process. Students will not be allowed to register for the current semester if any unpaid balance remains from a prior semester.
Payment Plan ^ TOP
In a continuing effort to assist the families of our students, Southeastern University has partnered with Tuition Management Systems (TMS) to administrate the Southeastern University payment plan as an alternative to standard payment arrangements. Families have the option to pay university-billed expenses in regular monthly payments. Parents determine how much of the expenses they wish to pay in equal monthly payments. Tuition Management Systems can also aid in budget planning.
The Southeastern University payment plan provides the benefits of a monthly payment plan without finance charges. The only cost is the enrollment fee to cover administrative expenses.
Several Payment Plans for Your Convenience
Twelve-Month Annual Plan
This plan is budgeted in seven (7) equal payments for the fall semester and five (5) equal payments for the spring semester for the student who is attending the fall and spring semesters. The first monthly payment, plus the enrollment fee, is due by May 1. Payments are due on the first day of each month thereafter.
Ten-Month Annual Plan
This plan is budgeted in ten (10) equal monthly payments for the student who is attending the fall and spring semesters. The first monthly payment, plus the enrollment fee, is due by July 1. Payments are due on the first day of each month thereafter.
Five-Month Plan—Fall Term
This plan is budgeted in five (5) equal monthly payments for the student who is attending the fall semester only. The first monthly payment, plus the enrollment fee, is due by July 1. Payments are due on the first day of each month thereafter.
Five-Month Plan—Spring Term
This plan is budgeted in five (5) equal monthly payments for the student who is attending the spring semester only. The first monthly payment, plus the enrollment fee, is due by December 1. Payments are due on the first day of each month thereafter.
Two- or Three-Month Plan—Summer Term
This plan is budgeted in three (3) equal payments beginning April 15 or two (2) equal monthly payments beginning May 15th for the student who is attending the summer semester. The first monthly payment, plus the enrollment fee, is due at the time of enrollment. Payments are due on the fifteenth day of each month thereafter.
How to Enroll
Enrollment forms and worksheets can be obtained from seu.afford.com. Counselors in Student Financial Services can assist you with a cost estimate each semester. Make checks payable to Tuition Management Systems. Payments must be made in U.S. dollars.
Questions
Questions concerning the Southeastern University Payment Plan should be directed to Tuition Management Systems at 1.800.722.4867 or online at www.afford.com. TMS will be happy to assist you.
Billing ^ TOP
Students may access their account information online. Parents may access the student’s account information online with permission from the student. Students are responsible for reviewing the account online on a regular basis.
1. Go to Southeastern website: www.seu.edu
2. At the top of the homepage, choose Login.
3. You will be prompted to log in. Enter your username and password to log in.
4. Choose the JICS - Student Info Portal
5. A new tab will open. Click on the Student Finances tab.
6. Click on My Account Balances.
7. To review account detail, click on Accounts Receivable. The most recent transactions are at the top. A Beginning Balance of $0.00 will remain at the top of the page. Your current account balance is immediately followign the beginning balance.
8. To create a statement, use View My Course and Fee Statement.
Online Payment
1. Go to Southeastern website: www.seu.edu
2. Choose the Make a Payment link at the bottom of the homepage.
3. A new tab will open.
4. Enter student ID number and the student’s Last Name in the User Name field. Click Login.
5. Click on Account Payment.
6. Enter the amount and follow the steps to complete your payment.
Finance Charge ^ TOP
A 1.25% finance charge is added monthly (15% annually) to any unpaid balance more than 30 days old unless the student is enrolled in the Tuition Management Systems payment plan.
Credit Balances and Refunds ^ TOP
Disbursement of financial aid occurs according to federally mandated regulations. If a credit balance results once financial aid is applied to a student’s account, the surplus will be refunded to the student within 14 days of the aid posting date reflected on the student account. The student may elect to have refund disbursements automatically deposited into a checking/savings account. Students who do not enroll in automatic deposit will have their refund mailed to them in the form of a check to the legal home permanent address on file unless otherwise authorized in writing using the Refund Request form accessed in the Student Financial Services Office.
If the credit balance is caused by a Parent PLUS Loan, the refund will be issued either to the parent or the student according to the parent’s preference as selected on the PLUS application.
Late Payment and Termination ^ TOP
A student may not complete the registration process for a new semester or receive a transcript until the student account has been satisfactorily settled. If a student account is delinquent and it becomes necessary to submit the account to a collection agency, all charges and fees incurred for the collection process will be added to the outstanding balance and will adversely affect the student’s credit report.
Payment Requirements for Graduation ^ TOP
A student will not be allowed to participate in graduation ceremonies unless the student account balance is paid in full, including any charges for after-graduation course work.
Payment Requirements for Special Programs ^ TOP
Students enrolled in Directed Study courses or special study programs, not a part of the regular semester, are required to make payment in full by the first day of classes. Internships are charged an internship fee and hourly tuition.
Summer School ^ TOP
Summer school students are required to pay for summer school charges by the first day of classes.
Food Services ^ TOP
Students living on campus are required to choose a meal plan. If no choice is made, the 10-meal plan will be selected for you. Meal plans are not transferable, usable beyond limits indicated, or refundable for meals not used.
Withdrawals and Refunds ^ TOP
Tuition refunds are granted on a pro-rated basis. When a student submits written notice of withdrawal to the Admission Office or the Office of the Registrar prior to the first day of classes, a full refund (100%) of institutional charges is made. If a student withdraws from the university on or before the add/drop deadline, as defined in the academic calendar annually, tuition will be refunded according to the schedule below:
Sixteen -week Classes: A course dropped the week class beings in a 16-week semester will receive a 100% refund. During each consecutive week, the refund is reduced by 25% each week. After the third full week of classes, no refund is granted. Example:
- Week class begins - 100%
- 1st full week of class - 75%
- 2nd full week of class - 50%
- 3rd full week of class - 25%
- 0% thereafter
Courses less than eight weeks: A course dropped prior to the first meeting will receive a 100% refund. After the first and succeeding meetings, the refund is reduced by 25% each class. After the third class, no refund is given. Example:
- Dropped up to the first class: 100% refund
- Dropped after first class until second class: 75% refund
- Dropped after second class until third class: 50% refund
- Dropped after third class – no tuition refund
Fees are nonrefundable after the first week of classes. In some cases, state refund requirements may supersede institutional policy.
Return of Federal (Title IV) Funds ^ TOP
The law (34 CFR 668.22) specifies how Southeastern must determine the amount of Federal Student Aid (FSA) that a student has earned when withdrawing from school. The FSA programs covered by this law are: Federal Pell Grants, Stafford Loans, PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal Perkins Loans, and, in some cases, certain state grant aid. The amount of financial assistance that a withdrawing student earns is calculated using a Return to Title IV formula. Once the student has completed more than 60% of the payment period, all federal financial assistance is considered to be earned.
In order for aid to be included in a Return of Title IV funds calculation a student must be fully eligible to receive these federal funds prior to their withdrawal. Funds considered as aid that could have been disbursed and, consequently, included in the Return to Title IV calculation must meet the following eligibility criteria:
- The Student Aid Report (or ISIR) must have been processed with an official EFC by the date of withdrawal,
- The student must have been making Satisfactory Academic Progress,
- For any Stafford or PLUS Loan, the loan must have been certified by the date of withdrawal,
If the student did not receive all of the funds that s/he earned, the student may be due a post-withdrawal disbursement. If the post-withdrawal disbursement includes loan funds, Southeastern University must obtain the student’s permission within 30 days of the date of determination before the funds can be disbursed. A student may choose to decline some or all of the loan funds so that they do not incur additional debt. Southeastern University may automatically use all or a portion of a student’s post-withdrawal disbursement of Title IV funds for tuition, and room and board charges (as contracted with the University). The University needs the student’s permission to use the post-withdrawal Title IV disbursement for all other school charges. If the student does not give his permission, he will be offered the funds directly; however, it may be in the student’s best interest to allow the school to keep the funds to reduce his debt at the school.
A post-withdrawal disbursement to the student’s account for charges incurred must be disbursed as soon as possible but no later than 45 days after the date the school determined the student’s withdrawal date. A post-withdrawal disbursement made directly to the student must be disbursed as soon as possible, but no later than 45 days for grants and 45 days for loan funds.
A student’s withdrawal date is:
- The date the student officially notifies the Registrar of his/her intent to withdraw; or
- The midpoint of the period for a student who leaves without notifying the institution; or
- The student’s last date of attendance at a documented academically-related activity.
A student is considered to have withdrawn from a payment period or period of enrollment if the student does not complete all the days in the payment period or period of enrollment that the student was scheduled to complete.
Withdrawal from the University – official or unofficial – refers to a student’s failure to complete the period of enrollment for which he or she was charged.
An official withdrawal occurs when the student notifies the Retention Coordinator of his/her intent to withdraw and he/she completes the withdrawal process/form through the appropriate departments on campus. If known, the student’s last date of attendance (LDA) is recorded on their withdrawal form and a Return of Title IV funds calculation is completed in the SFS office by the Associate Director of SFS.
An unofficial withdrawal occurs when the university discovers that the student has ceased to be enrolled (i.e., is no longer attending classes) and the student did not initiate/complete the withdrawal process.
There are 2 types of unofficial withdrawals:
- A student has not notified the school of their withdrawal due to illness, injury, personal loss, or other circumstances beyond the student’s control. In this instance the withdrawal date is the date that SEU determines the student ceased attendance because of their situation.
- The second type of unofficial withdrawal is when a student ceases attendance in all courses for any other reason. Since SEU is not required to take attendance by an outside entity, SEU is considered a school that is not required to take attendance. For these withdrawals the withdrawal date used will be the midpoint of the payment period or period of enrollment or the last date of documented attendance at an academically related activity.
Since SEU may not know that a student has unofficially withdrawn in scenario 2 above until the end of the semester, funds are returned within 30 days after the end of the earlier of: the end of the payment period or period of enrollment; the academic year; or the program.
When a student has not earned at least 1 passing grade in their classes for a payment period, SEU must assume for Title IV purposes that the student has unofficially withdrawn unless it can be otherwise documented.
Students who are expelled or who take unapproved leaves of absences are considered to have withdrawn from the college. Furthermore, SEU reserves the right to request a student’s withdrawal.
Under all circumstances of withdrawal from the college, the student forfeits his or her rights and privileges as a student, including the use of SEU facilities. Therefore, upon withdrawal from the college, a student living in campus housing is required to move out of campus housing immediately.
Refund and Repayment Policy
For a student who receives federal student financial assistance (Title IV funds, including PLUS loan proceeds) or who is entitled to receive a late disbursement of federal aid and who withdraws from the college or otherwise fails to complete the period of enrollment for which he or she was charged, the refund and repayment requirements apply.
Important Note: Under the refund and repayment policy, the terms “refund” and “repayment” have very specific meanings. “Refund” refers to that unearned portion of institutional charges that must be returned to financial assistance program(s) for a student who received Title IV funds. “Repayment” refers to that unearned portion of financial aid funds (excluding federal work-study and Direct loan proceeds) disbursed as cash to a student receiving Title IV funds that the student must pay back.
Refunds of allowable institutional charges and repayments of funds disbursed to cover non-institutional charges will be calculated in accordance with federal regulations and according to the particular status of the individual student, as follows:
A Return of Title IV Refund must be made if a student withdraws from all of his classes on or before the 60% point in time of the enrollment period for which the student was charged, since SEU has neither applicable state nor accrediting agency refund policies to consider in determining which calculation provides the largest refund. Allowable institutional charges are refunded to Title IV programs based on the Return of Title IV Refund percentage of the enrollment period that remains.
The percentage of Title IV aid earned shall be calculated as follows:
- Number of calendar days completed up to and including the withdrawal date divided by total calendar days in the payment period with an allowance for any scheduled breaks that are at least five (5) days long.
- The percentage of the semester completed shall be the percentage of Title IV aid earned by the student in accordance with the Return to Title IV calculation.
- The percentage of Title IV aid unearned shall be 100% minus the percent earned.
- Southeastern University must return any unearned funds within 30 days of the date of the school determination that the student withdrew.
Example: Student A started classes on September 7, 2016 as a full-time student in the Fall semester. There are a total of 95 calendar days in this hypothetical semester. Student A withdraws on September 30, 2016, attending 24 calendar days. Student A received the following Title IV aid during the Fall 2016 semester:
- $2,000 Pell Grant
- $1,733 (net) Direct Subsidized Loan
- $990 (net) Direct Unsubsidized Loan
- $4,723 total Title IV aid
Student A’s earned aid is calculated by dividing the total number of days complete (24) by the total number of days in the semester, less any scheduled breaks of at least 5 days or more: Because 24 / 95 = 0.252, the student has earned 25.2% of his/her Title IV aid.
Total earned aid = 0.252 x $4,723 = $1,190.20
Total unearned aid = $4,723 - $1,190.20 = $3,532.80.
SEU is required to return $3,532.80 in Title IV funds as a result of this student’s withdrawal.
Loan funds disbursed and eligible to remain on the student account must still be repaid in accordance with the terms of the promissory note. Any amount of unearned grant funds that a student must return is called an overpayment. The maximum amount of a grant overpayment that a student must repay is half of the grant funds he received or was scheduled to receive. The student must make arrangements with the University or the Department of Education to return the unearned grant funds. Within 30 days of the date the University determined the student withdrew, the University is required to notify the student of his obligation to repay grant funds. The student is required to repay the grant funds within 45 days of the earlier of: (1) the date the University sends the student notice of the overpayment, or (2) the date the school was required to notify the student of the overpayment (in the event of a late notification).The school must return the unearned aid for which the school is responsible by repaying funds to the following sources, in order, up to the total net amount disbursed from each source:
- Unsubsidized Stafford Loan
- Subsidized Stafford Loan
- Perkins Loan
- PLUS Loan
- Pell Grant
- Supplemental Educational Opportunity Grant (FSEOG)
- Other Title IV programs
The requirements for the return of Title IV program funds when a student withdraws are separate from any refund policy for charges on the student account. Therefore, a student may still owe funds to the University to cover unpaid institutional charges. The University may also charge a student for any Title IV program funds that had to be returned. A copy of the institution’s refund policy is published in the catalog under the Financial Information section and can also be obtained from the Office of Student Financial Services. If a student wishes to withdraw, he should speak with the Retention Coordinator and complete an official Withdrawal form.
For more information, please call Student Financial Services at 863-667-5018 or email: sfs@seu.edu.
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